Information for Citizens

The Arlington Heights Memorial Library makes the following information available in order to ensure transparency of the library's functions.

 

Upcoming Committee of the Whole and Board Agendas

Please note the July 13 Board of Library Trustees special board meeting will begin at 7:00 p.m. in the Hendrickson room.

2019 Board Packets, Highlights and Minutes

January 2019 Board Packet4.03 MB , January 2019 Board Highlights108.41 KB , January 2019 Board Minutes25.45 KB , January 19, 2019 Joint Village of Arlington Heights and Library Board Agenda70.53 KB , January 19, 2019 Joint Village of Arlington Heights and Library Board Minutes23.18 KB , February 2019 Board Packet17.09 MB , February 2019 Board Highlights109.08 KB , February 2019 Board Minutes25.69 KB , March 2019 Board Packet5.96 MB , March 2019 Board Highlights87.33 KB , March 2019 Board Minutes25.33 KB , April 2019 Board Packet5.29 MB , April 2019 Board Highlights107.75 KB , April 2019 Board Minutes27.21 KB , May 2019 Board Packet8.65 MB , May 2019 Board Highlights120.29 KB , May 2019 Board Minutes36.9 KB , June 2019 Board Packet5.65 MB , June 2019 Board Highlights175.73 KB , June 2019 Board Minutes30.96 KB , July 2019 Board Packet5.32 MB , July 2019 Board Highlights113.48 KB , July 2019 Board Minutes27.72 KB , August 2019 Board Packet5.53 MB , August 2019 Board Highlights129.05 KB , August 2019 Board Minutes24.49 KB , September 2019 Board Packet6.54 MB , September 2019 Board Highlights88.29 KB , September 2019 Board Minutes24.78 KB , September 21, 2019 Joint Park District and Library Board Agenda100.33 KB , September 21, 2019 Joint Park District and Library Board Minutes37.55 KB , October 2019 Board Packet7.08 MB , October 2019 Board Highlights116.72 KB , October 2019 Board Minutes29.39 KB , November 2019 Board Packet6.33 MB , November 2019 Board Highlights292.68 KB , November 2019 Board Minutes34.99 KB , December 2019 Board Packet12.33 MB , December 2019 Board Minutes37.93 KB , December 2019 Board Highlights260.11 KB

2018 Board Packets, Highlights and Minutes

January 13, 2018 Joint Village of Arlington Heights and Library Board Agenda70.42 KB , January 13, 2018 Joint Village of Arlington Heights and Library Board Minutes20.72 KB , January 2018 Board Packet7.67 MB , January 2018 Board Highlights182.83 KB , January 2018 Board Minutes28.47 KB , February 2018 Board Packet18.54 MB , February 2018 Board Highlights153.18 KB , February 2018 Board Minutes214.71 KB , March 2018 Board Packet6.81 MB , March 2018 Board Highlights149.66 KB , March 2018 Board Minutes216.6 KB , April 2018 Board Packet5.81 MB , April 2018 Board Highlights110.47 KB , April 2018 Board Minutes26.66 KB , May 2018 Board Packet6.41 MB , May 2018 Board Highlights111.3 KB , May 2018 Board Minutes33.5 KB , June 2018 Board Packet8.75 MB , June 2018 Board Minutes33.44 KB , June 2018 Board Highlights120.54 KB , July 2018 Board Packet5.29 MB , July 2018 Board Highlights111.43 KB , July 2018 Board Minutes25.38 KB , August 2018 Board Packet7.11 MB , August 2018 Board Highlights244.38 KB , August 2018 Board Minutes31.71 KB , September 2018 Board Packet4.8 MB , September 2018 Board Highlights144.07 KB , September 2018 Board Minutes27.47 KB , October 2018 Board Packet6.55 MB , October 2018 Board Highlights129.96 KB , October 2018 Board Minutes31.3 KB , October 27, 2018 Joint Park District and Library Board Agenda161.42 KB , October 27, 2018 Joint Park District and Library Board Minutes28.08 KB , November 8, 2018 Special Board Agenda70.94 KB , November 8, 2018 Special Board Minutes8.11 KB , November 9, 2018 Special Board Agenda70.98 KB , November 9, 2018 Special Board Minutes15.32 KB , November 2018 Board Packet6.62 MB , November 2018 Board Highlights92.05 KB , November 2018 Board Minutes29.67 KB , December 2018 Board Packet5.35 MB , December 2018 Board Highlights88.18 KB , December 2018 Board Minutes29.39 KB

2017 Board Packets, Highlights and Minutes

January 2017 Board Packet5.18 MB , January 2017 Board Highlights267.99 KB , January 2017 Board Minutes225.57 KB , February 2017 Board Packet20.5 MB , February 2017 Board Highlights267.34 KB , February 2017 Board Minutes232 KB , March 2017 Board Packet6.92 MB , March 2017 Board Minutes229.48 KB , April 2017 Board Packet6.25 MB , April 2017 Board Highlights103.93 KB , April 2017 Board Minutes222.37 KB , May 2017 Board Packet8 MB , May 2017 Board Highlights111.5 KB , May 2017 Board Minutes39.34 KB , June 2017 Board Packet14.64 MB , June 2017 Board Minutes230.78 KB , June 2017 Board Highlights423.13 KB , July 2017 Board Packet6.14 MB , July 2017 Board Minutes23.39 KB , July 2017 Board Highlights181.05 KB , August 2017 Board Packet8.63 MB , August 2017 Board Highlights138.28 KB , August 2017 Board Minutes29.98 KB , September 2017 Board Packet4.69 MB , September 2017 Board Highlights107.05 KB , September 2017 Board Minutes24.9 KB , September 25, 2017 Special Board Packet139.92 KB , September 25, 2017 Special Board Highlights106.14 KB , September 25, 2017 Special Board Meeting Minutes13.48 KB , October 3, 2017 Special Board Packet1.84 MB , October 3, 2017 Special Board Highlights107.92 KB , October 3, 2017 Special Board Minutes28.37 KB , October 2017 Board Packet5.56 MB , October 2017 Board Minutes26.04 KB , October 2017 Board Highlights118.52 KB , November 2017 Board Packet5.26 MB , November 2017 Board Minutes27.97 KB , November 2017 Board Highlights108.22 KB , December 2017 board packet6.14 MB , December 2017 Board Minutes25.74 KB , December 2017 Board Highlights110.58 KB

2016 Board Agendas, Packets and Minutes

January 2016 Board Agenda179.06 KB , January 2016 Board Minutes153.29 KB , February 13, 2016 Joint Library and Village Board Agenda171.47 KB , February 13, 2016 Joint Library and Village Board Minutes181.66 KB , February 2016 Board Agenda179.18 KB , February 2016 Board Minutes156.58 KB , March 2016 Board Agenda181.1 KB , March 2016 Board Minutes170.25 KB , April 2016 Board Agenda170.97 KB , April 2016 Board Minutes158.17 KB , May 2016 Board Agenda171.35 KB , May 2016 Board Minutes162.57 KB , June 2016 Board Agenda171.06 KB , June 2016 Board Minutes176.5 KB , July 7, 2016 Special Board Agenda164.4 KB , July 7, 2016 Special Board Minutes134.16 KB , July 2016 Board Agenda203.33 KB , July 2016 Board Minutes225.31 KB , August 13, 2016 Special Board Agenda163.64 KB , August 13, 2016 Special Board Minutes92.89 KB , August 16, 2016 Special Board Agenda163.37 KB , August 16, 2016 Special Board Minutes95.38 KB , August 2016 Board Agenda171.26 KB , August 2016 Board Minutes232.84 KB , September 2016 Board Agenda154.09 KB , September 2016 Board Minutes251.61 KB , October 15, 2016 Joint Library and Park District Board Agenda618.3 KB , October 15, 2016 Joint Library and Park District Board Minutes283.41 KB , October 17, 2016 Special Board Agenda209.37 KB , October 17, 2016 Special Board Minutes220.2 KB , October 2016 Board Agenda163.67 KB , October 2016 Board Minutes248.24 KB , November 2016 Board Packet15.47 MB , November 2016 Board Minutes34.53 KB , December 2016 Board Packet5.3 MB , December 2016 Board Minutes223.78 KB

Please note the July 13 special board meeting will begin at 7:00 p.m. in the Hendrickson room on the second floor of the library.

The Board of Library Trustees meets on the third Tuesday of each month at 7:30 p.m. in the Richard Frisbie Board Room of the library. Upcoming board meetings:

 

The Arlington Heights Memorial Library Board of Library Trustees exercises control over the library’s policies and procedures. The board meets on the third Tuesday of each month at 7:30 p.m. in the Board Room of the library. Current board members are:
 

President
photo of greg zyck
Greg Zyck
847-507-2336
Vice President/Secretary
photo of carol medal
Carole Medal
847-506-2683
Treasurer
photo of john supplitt
John Supplitt
847-506-2685
Trustee
andi
Andi Ruhl
847-506-2684
Trustee
photo of debbie
Debbie Smart
847-494-3707
Trustee
photo of Christine Tangney
Christine Tangney
847-506-2686
Trustee
photo of Marianthi Thanopoulos
Marianthi Thanopoulos
224-762-8304

The library's budgets for 2011–12 to present are available in PDF format below. If you have any questions please contact the Finance Department at 847-506-2614.

Since 1926, library funding has been derived from a special revenue tax fund set up for the purpose of maintaining a library for village residents. The library derived 96.1 percent of its operating revenue from property taxes for the most recent fiscal year, ending December 31, 2018. Completed financial audits are available below, in PDF format, for the periods starting with FY2008-2009 to present. If you have any questions, please contact the Finance Department at 847-506-2614.

FY2019747.61 KB , FY2018872.76 KB , FY20171.13 MB , FY20161.38 MB , 8 Months Ended 12-13-20151.38 MB , FY2014-20152.22 MB , FY2013-20142.03 MB , FY2012-2013779.69 KB , FY2011-2012665.4 KB , FY2010-2011566.17 KB , FY2009-20101.14 MB , FY2008-20091.03 MB

A brief description of the library is as follows:
 

  1. The Arlington Heights Memorial Library serves the community by providing a wide variety of items to borrow and by offering services for residents of all ages. The library provides information, book recommendations and programs. The library’s website offers 24–hour access to electronic information, services and the catalog. High quality, personalized service is the library’s hallmark.
     
  2. View the library's organizational chart.  
     
  3. The library's total budgeted operating expenditures for 2019 are: $14,910,239. The library's total budgeted capital expenditures for 2019 are: $157,090. Funding sources are property and personal property replacement taxes, state and federal grants, fines, charges, and donations. Tax levies are:
    1. Corporate purposes (for general operating expenditures)
    2. IMRF (provides for employee’s retirement and related expenses)
    3. Social Security (provides for employee’s FICA costs and related expenses)
       
  4. The office is located at this address: Arlington Heights Memorial Library, 500 N. Dunton Avenue, Arlington Heights, Illinois 60004-5966. Fax: 847-506-2650.
     
  5. As of December 2019, the library has the following number of persons employed:
    1. Full-time: 82
    2. Part-time: 170
       
  6. The Arlington Heights Memorial Library Board of Library Trustees exercises control over the library’s policies and procedures. The board meets on the third Tuesday of each month at 7:30 p.m. in the Richard Frisbie Board Room of the library.
     
  7. Its members are: Greg Zyck, President; Carole Medal, Vice President/ Secretary; John Supplitt, Treasurer; Andy Ruhl; Debbie Smart; Christine Tangney; and Marianthi Thanopoulos.
     
  8. The library is required to report and be answerable for its operations to: The Illinois State Library, Springfield, Illinois. Its members are: State Librarian, Jesse White (Secretary of State); Director of State Library, Anne Craig; and various other staff.

You may request the information and the records available to the public in the following manner:

  1. Use request form or submit a request via email, by written letter or fax. The request form is not required, but is preferred.
     
  2. Your request should be directed to the following individuals: Janet Moravec or Julie Doren, FOIA officers in the library's Business Office.
     
  3. You must indicate whether you have a "commercial purpose" in your request.
    1. You must specify whether the records requested are to be disclosed for inspection or to be copied. If you desire that any records be certified, you must specify which ones.
       
  4. To reimburse the library for the actual costs for reproducing and certifying (if requested) the records, you will be charged the following fees:
    • There is a $1 charge for each certification of records.
    • There is no charge for the first fifty (50) pages of black and white text either letter or legal size.
    • There is a 10 cents per page charge for copied records in excess of 50 pages.
    • The actual copying cost of color copies and other sized copies will be charged.
       
  5. If the records are kept in electronic format, you may request a specific format and if feasible, they will be so provided, but if not, they will be provided either in the electronic format in which they are kept (and you would be required to pay the actual cost of the medium only, i.e. disc, diskette, tape, etc.) or in paper as you select.
     
  6. The office will respond to a written request within five (5) working days or sooner if possible. An extension of an additional five (5) working days may be necessary to properly respond.
     
  7. Records may be inspected or copied. If inspected, an employee must be present throughout the inspection.
     
  8. The place and times where the records will be available are as follows:
    • Monday–Friday, 9 a.m.–5 p.m.
      Arlington Heights Memorial Library, Business Office

Certain types of information maintained by the library are exempt from inspection and copying. However, the following types or categories of records are maintained under the library’s control:

  1. Monthly Financial Statements
     
  2. Annual Receipts and Disbursements Reports
     
  3. Budget and Appropriation Ordinances
     
  4. Operating Budgets
     
  5. Annual Audits
     
  6. Minutes of the Board of Library Trustees
     
  7. Library Policies, including Materials Selection
     
  8. Bids and Specifications
     
  9. Annual Reports to the Illinois State Library

The library currently does not employ any lobbyists or pay for any organizations to lobby on its behalf. However, some members of the staff belong to professional associations which do lobby. The following is a list of such organizations:

Replacement of roof and HVAC equipment at the library's remote building, located at 112 N. Belmont ave. 

Public Act 097-0609 requires the library to list all employees whose total compensation package exceeds $75,000. The list, based on the 2020 Budget, is available in PDF format below. If you have any questions please contact the Finance Department at 847-506-2614.

The library's Strategic Plan for 2018-2022 is available in PDF format below.